Convert your site to paid access with these 10 steps.
Many companies that decide to convert from free to fee fail because they skip or overlook important steps.
But Donn Friedman, assistant managing editor for production technology and new media innovations at the Albuquerque Journal, a 120,000-circulation daily newspaper, succeeded. Faced with converting his site to paid access more than two years ago, Friedman formulated 10 steps to take when converting free to fee.
Earlier this year, Friedman presented these steps at the World Editors Forum's annual conference in Dublin and last month wrote a detailed report in the Online Journalism Review. With his help, I've adapted those longer reports into an outline of his 10 steps to take when converting from free to fee.
1. Convince Your Team to Charge
Give them the reason. "It could be as simple as you're tired of putting more money into your Web site than you're getting back," said Friedman. "Or maybe market research is showing a decline in print readership, and you're worried your site is 'cannibalizing' print readers."
2. Decide the Details of Your Paid-Access Business Model
Determine which parts of your site will be free access, which paid, and how your customers will access them. Some options:
3. Decide on Prices
Will you offer one price for all access? Or tiered pricing that lets subscribers who pay more go deeper (a model used by the Financial Times)? Will fees be charged daily, weekly, monthly, annually, or at varying frequencies? Only once you've made those decisions can you decide what price to charge.
4. Lock the Content
Will users be able to find unsuspected ways around your tollgate? "If you're using an open-source Web server such as Apache, locking down content is no big deal," said Friedman. "Using an open-source solution, an in-house developer or a hired programmer should be able to set up access in an afternoon or less."
But if you're not using an open-source server, you might need to contract with a third-party tollgate or microtransaction processing company, he advises. Remember to include almost everywhere ways for customers to retrieve username and password, to prevent paid subscribers from getting locked out.
5. Keep Track of Subscribers and Back Up Your Records
How will you store your subscriber list? Will the database need to interact with the company's other records (product/service purchaser lists, printed edition subscriber lists, etc.)?
Create an automatic backup, in case the customer list in your site's registration and payment system suddenly fails. Secure the customer list and payment records against outside hackers.
6. Get Their Money
You'll need a way to collect and process payments. Most customers will want to give you credit card information via a secure Web server. Some might want to give you credit card numbers over the phone. Others might want to pay by mail or be invoiced. Will you offer choices or force one option? The best way is to accept payments any way customers want to pay.
"Make it easy for your readers to say yes to paying for your online content," Friedman advised. "There are a million possible ways for them to give you their money -- be ready to take it in whatever form they offer it."
7. Provide Customer Service
No matter what, some of your customers will mistakenly enter wrong credit card information (e.g., credit card number, credit card name, or billing address) that can halt their transactions. Some might not have enough credit to complete the transaction. A few won't be able to follow the instructions; what's simple to one person is complicated to another. No matter how well designed the system, some customers will have problems.
Someone from your company will have to help them. Helpers should be knowledgeable and have the tools to deal with these problems and respond quickly. Will they respond by email, phone, other method, or all methods? All hours? Seven days a week?
8. Market Your Decision to Charge
After you've decided to charge, communicate why to your customers. Friedman's Albuquerque Journal placed a pop-up on its site explaining why and sent customers email. If you charge for only limited sections of your site, clearly explain why and which parts can still be accessed for free. "Invited your customers to become subscribers and ask them what it would take to make your product valuable enough for them to pay for it," Friedman said.
9. Test Your Setup
Don't expect your paid-access setup to work perfectly the first time. Before launch, have staff try the system as if they were your customers. Make sure they do so from outside the company's Web server and email domains. Then let more staffers, friends, and family use the system to ensure the first staffers' testing didn't miss anything.
After launch, persevere. Be prepared to change things; live use by your customers will probably reveal problems your testers didn't find.
Friedman said, "Even two years later, we continue to tweak our registration pages, our software, and the processes we use to communicate with our circulation department as different situations arise."
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As managing partner of Digital Deliverance LLC and publisher of the "Digital Deliverance" newsletter, Vin Crosbie advises news media worldwide about new media strategies and tactics. As adjunct professor of visual and interactive communications and senior consultant for executive education in new media at Syracuse University's S.I. Newhouse School of Public Communications, he teaches that wisdom to graduate students and media company executives. "Folio" magazine called him "the Practical Futurist." "Editor & Publisher" magazine devoted the overview chapter of its executive research report "Digital Delivery of News: A How-to Guide for Publishers" to his work. And his speech about new media to the National Association of Broadcasters annual conference was one of 24 orations (including some by President George W. Bush, Condoleezza Rice, Hilary Clinton, and Barack Obama) selected by a team of speech professors for publication in the reference book, ">Representative American Speeches 2004-2005."
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