Home  › Email › Email Marketing

Your Top Holiday Deliverability Virtue: Patience

  |  December 16, 2009   |  Comments

Delivery issues are inevitable during the holiday season, and making enemies with the Internet service providers won't help.

Delivery issues usually come to a head during the hectic holiday season, when the crush of retail e-mail meets sometimes unforgiving filters at the major Internet service providers (ISPs) like AOL, Yahoo, and Hotmail.

It's the worst time of the year to discover that mass quantities of your e-mail messages are failing to reach inboxes that had previously been open to you. Your first instinct is to hunt down all the ISP deliverability reps you know and demand that they lift the gates and let your e-mail get through.

This is precisely the time when exercising patience will help get your problems fixed more quickly than nasty phone calls and threats. I know from first-hand experience that ISPs do want to help get permission e-mail where it's supposed to go, but the surge in holiday e-mail has them working overtime, too.

The next time you're tempted to pick up the phone and threaten the first voice you hear, take a step back. Breathe deeply, collect your facts (the ones the information ISPs need you to provide in order to isolate and work on your problem), and be prepared to take your place in line.

Recognize that ISPs are in business to serve their own customers first. If you demonstrate that you are willing to learn what you have to do to become a reputable, trustworthy sender and follow each ISPs' process for resolving problems, you'll find the person on the other end of the phone much more willing to work with you.

What ISPs Need to Know

Many e-mail senders experienced the frustration of having almost 25 percent of their e-mail campaigns end up in the e-mail equivalent of the dead-letter office on Cyber Monday, the busiest e-mail day so far in 2009 (statistics from Pivotal Veracity and Chad White's Retail Email Blog).

More than a few of them were probably burning up the lines between their offices and those at the major ISPs. Who were the successful ones? Those who did a little advance work to research ISP guidelines for sending e-mail and for removing blocks.

In the early days of e-mail, when ISPs' attempt to block spam also netted much permission e-mail as well, it was frustrating not knowing whom to contact, how to get a block removed, or what criteria the ISP used to decide whether to allow an e-mail, block it, or route it to the junk folder.

That all changed when ISPs and e-mail senders found that working together accomplished more than blasting each other across the barricades.

ISP Postmaster Resources

Today, the major ISPs -- the ones that matter most for retailers and other e-commerce marketers -- have posted a wealth of information on their "postmaster" pages.

At AOL, for example, deliverability guru Annalivia Ford just launched her own blog, where she covers e-mail, anti-spam, and delivery issues, and announced the recent launch of AOL's new, streamlined postmaster site.

One of the best new features includes a self-service "reputation check" you can perform without having to contact AOL directly. This is critical information you can use to help understand how AOL grades your e-mail.

Although postmaster sites vary in how much information they share, at minimum you'll find out how to send an inquiry if your e-mail should be blocked.

Here's my list of public ISP postmaster sites:

Note: Laura Atkins over at Word to the Wise also maintains and updates a more complete list of ISP information resources. Find it here.

Next Step: Be Ready for the Changing Deliverability Landscape

Although ISPs have become more transparent in how they manage deliverability issues, they are also raising the stakes on inbox delivery.

My previous column notes that successful e-mail senders listen closely to subscribers in various channels.

It's equally important to listen to what the ISPs are saying:

  • Follow official channels such as blog posts, news releases, and e-mail alerts.

  • Attend conferences and Webinars that feature ISP reps.

  • Read trade publications, which report industry news and provide best practice and troubleshooting advice.

  • Pay attention to bounce reports and spam complaints delivered via feedback loops.

  • Work with your e-mail service providers' (ESPs) deliverability experts. These people are your first and best resort when tackling a deliverability issue at a specific ISP.

  • Get to know the ISP postmaster pages and watch for changes reported on them.

Naturally, all this transparency doesn't mean the ISPs are going to give out the secret recipe that will deliver every e-mail you send right to the inbox without filtering or throttling.

Also, ISPs vary in both their e-mail management standards and their willingness to work with commercial senders. Neither of those considerations really matter. Tailor your e-mail program to meet the requirements of the strictest ISPs.

What's Up Ahead: Engagement and Activity Rule

Sender reputation is now a major factor in the decision whether to deliver, block, or filter an e-mail message, but two other factors that are also becoming important are engagement and activity: how subscribers act on your e-mail messages. Do they open and click, or ignore and delete? Some ISPs are watching this activity as well.

Using good segmentation that helps create relevant e-mails can increase your engagement and activity. On the other hand, if you think that sending a fresh e-mail to old and inactive addresses in your database might wake people up and bring them back to the fold...well, we all know how that's going to end, and it won't be in the inbox.

Until next time, keep on deliverin'!

pro-rank-tracker-logoPro Rank Tracker is a cutting-edge ranking tracking tool for keeping you up-to-date with all the latest changes in the rankings of your websites and videos.


Stefan Pollard

Stefan Pollard, who started his career in online marketing in 1999, was considered a selfless mentor and champion of best practices in e-mail marketing. He held the position of senior strategic consultant at Responsys where he was responsible for developing e-mail marketing and lifecycle messaging strategies to increase clients' ROI. Before that, Stefan led the e-mail consulting program for Lyris clients, frequently speaking at industry events on best practices. Prior to that, he managed the audit process and consulted with clients to improve their e-mail delivery challenges for Habeas. As an e-mail marketer, he spent several years building and executing acquisition and retention campaigns at E-Loan and Cybergold.com. He died May 14, 2010.

In Memoriam: Stefan Pollard
E-mail marketing community mourns the loss of a marketing pro dedicated to helping his peers and clients and working to improve an industry. Here are their tributes celebrating his life.

E-mail Marketing Expert Stefan Pollard Dies
An expert in deliverability is remembered as a champion of best practices and someone who selflessly gave of his time to others.

COMMENTSCommenting policy

comments powered by Disqus

Get ClickZ Email newsletters delivered right to your inbox. Subscribe today!



Featured White Papers

US Consumer Device Preference Report

US Consumer Device Preference Report
Traditionally desktops have shown to convert better than mobile devices however, 2015 might be a tipping point for mobile conversions! Download this report to find why mobile users are more important then ever.

E-Commerce Customer Lifecycle

E-Commerce Customer Lifecycle
Have you ever wondered what factors influence online spending or why shoppers abandon their cart? This data-rich infogram offers actionable insight into creating a more seamless online shopping experience across the multiple devices consumers are using.




  • SEO Specialist
    SEO Specialist (Marcel Digital) - ChicagoSearch Engine Optimization (SEO) Specialist   Marcel Digital is an award winning digital marketing...
  • SEO / SEM Manager
    SEO / SEM Manager (CustomInk) - FairfaxAre you a friendly, motivated, and inquisitive individual? Are you a positive, out-going leader? Are you...
  • SEO Analyst
    SEO Analyst (XO Group) - New YorkSEO Analyst @ XO Group About this Job, You and Our Team: The XO Group SEO Team is looking for you, a passionate...