Home  › Email › Email Marketing

The Key to More Successful Email Campaigns: Time

  |  May 13, 2013   |  Comments

If you want to have more effective email marketing make sure your production schedule allows enough time to develop great creative.

Want to make your email marketing more effective? Make sure your production schedule allows enough time to develop great creative.

Can you develop and send an email in a couple hours? Sure. And sometimes you need to. But most projects are on the calendar well in advance; starting early will allow your creative team the time they need to give you great copy, design, and programming.

My standard production schedule for a brand new email campaign is six weeks. With my clients, this usually includes multiple audiences as well as multiple efforts. If you're sending a single email to a single audience it can go faster. If you have a lot of audiences and efforts, it can take even more time. But when you're starting from scratch, six weeks is a good guideline.

So why six weeks? Let me walk you through the kick-off meeting and the first two tasks, which are most critical for success.

Kick-Off Meeting

Every project should begin with a kick-off meeting to get the creative team up to speed.

With my clients, I'm usually the one creating the detailed campaign strategy, so this meeting is a chance for them to brief me on the goals, product(s), and audience(s). I often think of this meeting as a chance for me to collect pieces of a jigsaw puzzle, where the pieces are bits of information which, when combined, will become the strategy, the completed puzzle.

Some of the pieces they know I need and they bring them. We identify other pieces of information through discussion; sometimes I get what I need in the meeting and some items they need to gather and send me as a follow-up. It's always nice when a client comes to this meeting with a creative brief we can use as a starting point, but I often find that they've been too busy to do one.


Here's where the real work begins. I take everything I learned from the meeting, all the pieces, and start seeing how they fit together. Often I have questions, holes in the puzzle, and I need to do additional research, competitive or otherwise, to fill them.

Then it's time to develop the features, benefits, and advantages of the product for each target audience. One mistake many people make here is to focus just on features - and assume that the people receiving the email will "get" the benefits and advantages. This is a big mistake.

You want the email and your landing page(s) to create a "garden path" leading people to take the action you want them to. You need to make the case in the email - and that means spelling it all out for the readers. I also try to address objections here. It's really a case of "getting into the head" of each target audience to figure out what will entice them to take the action you desire.

This is a creative process. It's not that you need to spend a solid eight hours a day for three days developing the first draft of strategy. I tend to work on it and get as far as I can, then move away from it and let my mind "percolate" on it a bit. I often find that some of my best insights and ideas on strategy come when I'm not "working" - it's when I'm cooking, running, just waking up in the morning, or doing something else. Then I can go back to it and flesh it out more. There are usually a few of these back-and-forths before I get the puzzle pieces together so I can clearly see the strategy and present it to clients.

I'm always surprised when clients want to dramatically cut back the time spent on strategy or eliminate it entirely. If you've done the work previously you can shortcut here, but moving into the copy phase without a sound strategy is going to hinder your ability to be successful.


Copywriting goes more quickly when a sound strategy has been developed, but it still takes time. And the time it takes has nothing to do with how quickly your copywriter can type.

This is another place where a lot of email marketers don't schedule enough time. For most emails, copy is king. It, not the design or the coding, is what will motivate readers to action. I typically include five business days for this when we're talking about multiple audiences, emails, and landing pages.

If it's a large project (many emails and/or target audiences), the copywriter may need even more time. Give it to her, even if you do so by breaking the email efforts or audiences down into logical groups with rolling deadlines.

At a bare minimum you want to provide a copywriter at least two days, even if it's just a single email. As with strategy, this is a creative process and writers needs to be able to percolate on it. They need to be able to go back and forth until they're satisfied that the copy is a sound execution of the strategy. All of the great copywriters I work with sleep on their copy - write it and then look at it again the next morning with fresh eyes and revise. Now that I often write the copy as well as do strategy for clients, I make sure I always sleep on it.

Many copywriters write with a wireframe layout in mind. It's always a good idea to ask them to share it with you. Assuming they are knowledgeable about the importance of the preview pane view, this can save you a lot of time when you get to design. This element of the copy process is another reason you want to provide enough time.

Design, Programming, and Quality Assurance

Design, programming, and quality assurance are important as well, but I'm not going to go into detail on that here. If the strategy, copy, and wireframes are sound, it should be smooth sailing through these additional phases - but again, don't skimp on time!

So look at your calendar - do you have an email campaign set to mail six to eight weeks from now? If so, try to start working on it now, using my standard production schedule. See if you don't end up with better creative and a more effective and profitable campaign.

Until next time,


Image on home page via Shutterstock.

ClickZ Live Toronto Twitter Canada MD Kirstine Stewart to Keynote Toronto
ClickZ Live Toronto (May 14-16) is a new event addressing the rapidly changing landscape that digital marketers face. The agenda focuses on customer engagement and attaining maximum ROI through online marketing efforts across paid, owned & earned media. Register now and save!


Jeanne Jennings

Jeanne Jennings is a 20 year veteran of the online/email marketing industry, having started her career with CompuServe in the late 1980s. As Vice President of Global Strategic Services for Alchemy Worx, Jennings helps organizations become more effective and more profitable online. Previously Jennings ran her own email marketing consultancy with a focus on strategy; clients included AARP, Hasbro, Scholastic, Verizon and Weight Watchers International. Want to learn more? Check out her blog.

COMMENTSCommenting policy

comments powered by Disqus

Get ClickZ Email newsletters delivered right to your inbox. Subscribe today!



Featured White Papers

ion Interactive Marketing Apps for Landing Pages White Paper

Marketing Apps for Landing Pages White Paper
Marketing apps can elevate a formulaic landing page into a highly interactive user experience. Learn how to turn your static content into exciting marketing apps.

eMarketer: Redefining Mobile-Only Users: Millions Selectively Avoid the Desktop

Redefining 'Mobile-Only' Users: Millions Selectively Avoid the Desktop
A new breed of selective mobile-only consumers has emerged. What are the demos of these users and how and where can marketers reach them?


    • Contact Center Professional
      Contact Center Professional (TCC: The Contact Center) - Hunt ValleyLooking to join a workforce that prides themselves on being routine and keeping...
    • Recruitment and Team Building Ambassador
      Recruitment and Team Building Ambassador (Agora Inc.) - BaltimoreAgora, www.agora-inc.com, continues to expand! In order to meet the needs of our...
    • Design and Publishing Specialist
      Design and Publishing Specialist (Bonner and Partners) - BaltimoreIf you’re a hungry self-starter, creative, organized and have an extreme...