File Attachment Blues

by Scott Bass for Digital Living Today

It’s the 21st century; do you know what’s in your email box? There’s a dirty little secret in cyberspace and it’s that more people than not — even people who should know better — don’t know how to handle a lot of the attachments they receive with their mail. If it doesn’t say .doc, .gif, .jpg or .zip (on a PC) and .sit (on a Mac), they freak. Dealing with an .xls, .tga or .mp3 is easier than you think. So, the next time you get a mysterious attachment in your mailbox, stay calm, and consult the little DLT cheat sheet.

The Basics What most users don’t seem to realize is that Mac and PC compression programs are now cross-platform. If you’re on a PC and get an attachment with a .sit extension on the file name that means it’s a file compressed using the popular Mac utility program called StuffIt. WinZip and other .zip compression/decompression programs for the PC can decompress these files, and as long as the files they contain are PC-friendly documents, you can open them as you would any other PC files. If you’re using a Mac and get a .zip attachment, StuffIt (which comes with most Internet services, Web browsers, etc.) will open these compressed documents without a hitch.

Tip: If you’re sending documents from one computer type to another, it’s a good idea to add the appropriate three-letter file extension to the documents. If you send a Microsoft Word .doc file from a Mac to a PC without the .doc, the person on the other end may have trouble opening it. On the receiving end, if you have trouble opening a file by double-clicking on it, try opening up the application it was created in and then opening the document from there.

Multimedia Files Besides word processing documents, most of what you get in attachments are graphics and audio files. Most every graphic format (.gif, .jpg, .tga, .png, .bmp) can be opened (on either a Mac or PC) with an image-processing program such as Photoshop. Multimedia players, such as the Microsoft Media Player (which comes with both Mac and PC versions of Internet Explorer) can handle both video formats (.mpg, .avi, .qt, and .mov), as well as many popular audio formats (.mpg, mp3, .ram).

Tip: If you get a file attachment and you’re not sure what it is, try opening it in your decompression program, Photoshop, MS Media Player and MS Word. One of these programs will likely do the trick.

Other Formats Here are a few other file formats you may encounter and what to do with them:

File Extension
What is it?
How to Open
(PC)
How to Open
(Mac)
.pdf Page Definition Format. A cross-platform format for viewing word/image documents Use the .pdf viewer,
Adode Acrobat, available for free at adobe.com
Use the .pdf viewer,
Adode Acrobat, available for free at adobe.com
.dcr, .dir, .dxr, .swf Director or Shockwave animation file Simply drag the file onto a Web browser window and it will launch (as long as you have the appropriate
plug-in).
Simply drag the file onto a Web browser window and it will launch (as long as you have the appropriate
plug-in).
.hqx Bin-Hex, a Mac binary compression format Use WinZip or other .zip decompression program. Use StuffIt or StuffIt Expander.
.sea A self-extracting Mac-formatted compression file Use a .zip decompression program. Simply double-click it.
.rtf, .rtx Rich Text
Format
Open through your word processing program. Open through your word processing program.
.xls, .xll Microsoft Excel Open in MS Excel, in another spreadsheet program, or in MS Word. Open in MS Excel, in another spreadsheet program, or in MS Word.
.pcd Kodak PhotoCD image Open in graphics program. Open in graphics program.
.exe Executable PC program Double-click to launch it. This is a PC program that you cant run unless you have Windows emulation software installed.

Tip: If you get an attachment that you weren’t expecting, and the accompanying message is rather vague about its content (“Check out this program!”), be suspicious — even if it’s from someone you know. Current virus programs exploit people’s address books and send generic messages and attachments to the addresses contained within. If you launch the attachment, the virus becomes active. It doesn’t hurt to write the person back and ask: “Mom, did you really send me this Anna Kournikova pin-up pic?” Be especially wary of attachments that end in .exe and .vbs (Visual Basic Script), both popular virus carriers.

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