Get on the Executive Radar Screen, Part 1
Craft an email campaign to ensure your B2B event is SRO. A step-by-step guide.
Craft an email campaign to ensure your B2B event is SRO. A step-by-step guide.
You’ve just walked out of the kick-off meeting for your next conference. You have the date, location, and, hopefully, the name of the event. At this early point in the event promotion lifecycle, that may be all you have to go on. Most likely, the actual agenda, list of speakers, and topics are works in progress.
Ideally, you’d wait until the whole program is finalized. When promoting a conference or similar business-to-business (B2B) event, you rarely have that luxury. To get on the radar screen (and calendar) of executives you need to reach, you need to send a save-the-date email, pronto. As discussed in an earlier column, for C-level executives you’ll want to mail as much as 12 months in advance; for everyone else, 6 months is a good lead time.
First, Assess Your Event’s “Brand”
Your conference has to stand out in the competitive landscape as a must-attend event. During the three main conference seasons (fall, winter, and spring), it will be competing against a huge number of other events vying for the executive’s time (including her own work schedule).
To brand your event, do a quick “creative asset inventory” asking yourself these questions about its past history. Is your event:
Most important, is your target audience aware of and knowledgeable about your event? If executives already have a favorable impression of your company or event, you’ll have one less hurdle to jump in getting them to attend this year’s offering.
Supercharge This Year’s Theme
Now, focus on this year’s theme. Hopefully, it’s compelling and captures the essence of the problem or opportunity uppermost on your prospect’s mind. If the theme is a general one, you’ll need to make sure your save-the-date email works overtime to snare the reader’s attention.
Below are ways to hit the hot button and get a prospect to take the leap from your email to the registration page on your site:
Make an Offer They Can’t Refuse
Why should your prospect register today, not six months from now? Give him a very good reason to respond while your email is still on the screen. Different audiences respond differently, so you’ll have to test to find the most attractive reasons for your group. Here are some offers to try:
Make sure you play up the no-risk factor. Explain your cancellation policy up front. Let people know they can cancel up to, say, 10 days before the event with no penalty. By assuring potential attendees of this, you remove another barrier to instant registration.
In part two, we’ll look at format and copy strategies for a successful save-the-date email.