Monitor Feedback to Boost Deliverability
How you manage feedback probably won't make the usual top 10 list of strategies to boost deliverability. That's too bad.
How you manage feedback probably won't make the usual top 10 list of strategies to boost deliverability. That's too bad.
How you manage customer feedback probably won’t ever make the conventional wisdom’s top 10 list of strategies to boost deliverability. That’s too bad, because wise feedback management helps nurture e-mail’s most valuable quality: providing direct communication between you and your customers or subscribers.
When you ignore it, you turn off your readers and leave the field wide open to direct deliverability threats, such as negative spam reports and a list full of dead addresses. Because relevancy is a key deliverability driver, you also lose the opportunity to make your e-mail campaigns more wanted and relevant to your target audience or subscribers.
You might think you do a great job of receiving and replying to customer comments and attending the issues they raise, whether they come via phone, letter, or Web site. But you probably also have a line in your e-mail message that reads something like: “Please don’t reply to this message as it isn’t an actively monitored e-mail address.” Or worse: “Please don’t reply to this message because nobody will see it.”
Talk about shutting down communication! Good marketers embrace positive and negative feedback. Good programs request feedback in all messages with feedback form links, customer service links, and phone numbers. Good managers attend to feedback that comes in both through approved channels and anywhere else a customer wants to send it.
The reality is some customers will reply to your no-reply e-mail address whether you give them an alternative or not. Telling them not to respond in a particular channel kills the dialogue you should be attempting to cultivate.
It can also affect deliverability. When you shut off a communications channel, you lose the opportunity to collect information that can help you refine goals and improve efforts.
Surveying the Scene
Effectively managing feedback doesn’t stop with just processing comments, complaints, and questions that arrive in response to a mailing, purchase, or some other interaction.
You should also be out in front of your subscribers or customers, soliciting comments with regular surveys and with prominently displayed requests in newsletters, solo offers, transactional e-mail, and Web links.
When you seek out comments, you unearth valuable information that not only helps your marketing goals but also spotlights dissatisfactions that can potentially affect deliverability.
To avoid over-surveying your whole database, concentrate on the four prime points in your relationship with customers at which you’re likely to get the most valuable feedback:
Interdepartmental Cooperation Is Key
To realize deliverability gains through better feedback management, you’ll probably have to break down barriers between departments in your company.
Your IT department, or whatever department monitors all e-mail inboxes associated with your program, must understand how important it is to keep an eye out for stray comments, complaints, questions, and unsubscribes that don’t go to the official mailboxes and to forward those immediately to your or your designee.
Conversely, you must also keep IT or your e-mail service provider (ESP) in the loop if you detect troubling trends affecting delivery issues in your feedback.
You may have to work a bit to get over any territorialism between departments when it comes to e-mail data. However, both departments will benefit from the closer working arrangement.
Till next time, keep on deliverin’!
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